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August 7, 1997
To: Campus Colleagues
From: R. Michael Tanner, Executive Vice Chancellor
RE: ANNOUNCING TRANSITION FROM ARTS & LECTURES TO UNIVERSITY EVENTS OFFICE
After more than five years of extensive study by a committee of faculty,
staff, and students, and with its final recommendation, I am pleased to
announce that Arts & Lectures has been reorganized into the University
Events Office (UEO).
To this point, UC Santa Cruz has dedicated significant resources to
creating myriad public events--including commencements, concerts, recitals,
lectures, colloquia, and more--without the benefit of a central office to
support and enhance those efforts. With the creation of the University
Events Office, UC Santa Cruz faculty, staff, and students now will have a
planning resource, a central referral service, a repository of information
and expertise on event management, and a campus calendar planning service.
Services provided by UEO will help eliminate the parking, transportation, or
other support-service conflicts that have developed as the campus has
grown. Coordinating the campus calendar of events also will support the
programmatic needs of the campus and reduce unnecessary duplication of
effort and expense.
Core services for the University Events Office include:
- monitoring and managing the Campus Events Calendar;
- coordinating ancillary support services for events scheduled on
the campus calendar;
- programming all campus events scheduled by the former Arts &
Lectures Office;
- managing the UCSC Ticket Office and coordinating ticketing needs
for the campus;
- providing consultation and programming assistance for campus
units that schedule and present public events;
- coordinating voluntary cooperative public events advertising;
- coordinating high-level non-Admissions campus visits;
- providing information about non-academic scheduling and room
reservations;
- programming the Executive Vice Chancellor's and Chancellor's events;
- recommending policy, procedures, and regulations regarding the
reservations and use of campus facilities and services; and
- providing visitor services by developing visitor way-finding in
the form of signage and brochures, offering events and campus facilities
information, and ensuring access to ticket sales and services.
The University Events Office will work under the direction of Mark Cianca,
former Director of Arts & Lectures, and Mark will report to Director of
Public Information/Special Assistant to the Chancellor Elizabeth Irwin.
Other members of the UEO staff are Karen Hilker, Production Assistant, and
Marisa Carey, Ticket Office Manager. A new position, Public Events
Manager, is in the recruitment stage now.
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