July 3, 1997

New 'Key Control and Access' policies issued

A new Key Control and Access policy and a new procedure for Obtaining and Returning Keys to Campus Facilities are now in effect. The University Police Department is the campus authority for these policies.

The Key Control and Access policy describes the control of the use and possession of keys to campus facilities including the design of keying systems, fabrication of keys, responsibility for issuance, inventory and deposits, eligibility for possession, key and building security, and responsibilities relating to lost keys. The policy applies to all keys, including keys for all doors and all gates, as well as for cabinets which were originally keyed through the lock shop.

The Obtaining and Returning Keys to Campus Facilities procedure outlines the unit's responsibilities for requesting, issuing, and returning unneeded keys to its assigned facilities.

Some highlights of the new policies are:

• UCSC keys may not be duplicated except by the Physical Plant Lock Shop.

• Keys to University facilities may only be issued in accordance with the Key Eligibility Criteria stated in the policy.

• Units may be responsible for any costs associated with re-keying due to violation of this policy by a member of the unit.

• Units must recover all keys from personnel who are separating from employment or transferring to another unit.

• Units shall conduct yearly reviews of key control records.

• Great Grand Master and Grand Master keys shall not be taken off University property unless the keys are to be used at a remote University facility.

• The loss of a Great Grand Master or Grand Master must be reported to the UCSC Police immediately.

Both policies list the contact departments for questions regarding either of these two new policies.

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